A video conference lets remote board members to see each other, despite different types of devices. Non-profits can select among a range of free or low-cost video conferencing platforms for their meetings, such as Zoom, GoToMeeting, WebEx and Google Meet. Nonprofits also have the option of using board management software that comes with meeting interfaces that allow remote participation.
While the majority of discussions during the meeting are conducted via audio however, the ability to see facial expressions can be a great way to encourage more participatory and interactive meetings. To ensure that everyone’s voice is heard the chair should call upon board members who aren’t yet to speak, and limit the number speaking simultaneously. This ensures that no person is in control and ensures a balanced decision-making process. To reduce background noise invite participants to switch off their mobile phones and hit the muted button when not talking.
Some directors are not familiar with the virtual meeting platform and are hesitant to speak out and hinder their participation and the effectiveness of the meeting. This can be addressed with an interface that is easy to use for meetings and a session of training that helps attendees become familiar with the technology, and urging to practice prior to the meeting. The board can also develop a strict agenda with time limits for each item. This will ensure that the meeting goes smoothly and that the intended outcome is achieved. Board directors can highlight or take notes on digital documents to enhance their engagement and speed up the meeting. They can also share their notes with other members to facilitate collaboration and improve the quality of their minutes.
https://www.board-room.blog/how-characteristics-of-board-of-directors-affect-companys-performance
